Fire audit report format in India: the official forms, field by field, and what a complete report contains

Fire audit report format at a glance: 10 facts

Official fire audit report forms compared: who signs, how items are marked, what is attached

How to build a fire audit report, part by part: Flamekite's 12-part structure

1. 1

   1. The certificate on your state's form

   Put the prescribed certificate first: Form V in Maharashtra, Form-Q in Chhattisgarh, Form H in Delhi from 2027. Maharashtra and Chhattisgarh both require a separate certificate for each building.

2. 2

   2. Scope, law and code edition

   State the Act, the rule and the code each finding is judged against. The forms were written against NBC 2016, which BIS withdrew on 30 April 2026 and replaced with SP 7:2026, so name the edition your state applies.

3. 3

   3. Building data

   Name, address, height, the number of basements and upper floors, the occupancy at each level and the previous fire certificate: the first 6 items of Delhi's Form J.

4. 4

   4. Date of inspection and who was present

   Delhi's Form H records the date of inspection and the owner's representative present; Form J records that person's name and designation.

5. 5

   5. Findings system by system

   For each system, set what is required beside what is at site, as Form J's columns and Telangana's Required column do: numbers of extinguishers, litres in each tank, pump flows in LPM.

6. 6

   6. Each non-compliance with its clause

   Tie every gap to the clause it breaks. Form J measures against the minimum standards of rule 33; the DGFS checklist gives a reference standard for each of its 48 general items.

7. 7

   7. A grade for each finding

   The official forms grade in two values: MR or NMR, working or not working, Yes or No. Flamekite recommends adding a priority (life safety first, then protection, then paperwork); no rule sets one.

8. 8

   8. The tests performed

   Record what was tested and how. Maharashtra's rule 33 requires the auditor to test all the active measures, not just inspect them.

9. 9

   9. Photographs and videos

   Date- and time-stamped, and signed by the owner's representative, as rule 33(1)(xii) requires in Maharashtra.

10. 10

    10. Recommendations

    A corrective measure for each gap, with who does it and by when. Telangana's G.O.Ms.No.15 of 2026 defines its auditors as those who identify hazards and recommend corrective measures under the NBC and BIS codes.

11. 11

    11. Annexures

    Plans and certificates: Delhi's Form I asks for the site plan, the architect's height certificate and as-built plans; Telangana's Fire Audit module takes plans as PDFs under 3 MB.

12. 12

    12. The signature block

    The auditor's name, address, licence or registration number, level, stamp and date, and the owner's countersignature where the form has one (Delhi Forms I and K, Chhattisgarh Form-R).

Maharashtra Form V: the fire audit certificate, word for word

Form V is a one-page certificate. The audit itself goes in the report it points to, which rule 33 makes the auditor sign and hand to the owner.

The form then asks for the description and location of the building, says the details are "mentioned in the Fire, Safety and Audit report appended herewith", and closes with a declaration that the auditor has read the duties, the place, the date, the signature and address, and the licence number. Its note reads: "For each building a separate certificate in Form 'V' shall be necessary." Rule 31 lets the certificate go in person, by registered post, by courier or online. The gazette heads Form V "See rule 32", although rule 31 is the rule that creates it.

Maharashtra rule 33: the 12 auditor duties as fire audit report chapters

Flamekite’s working from the official rules; no government publishes this figure.

Rule 33 lists 12 duties of a licensed Fire and Life Safety Auditor. The duties are the rule's; turning each into a chapter of the report is Flamekite's reading.

Telangana fire audit certificate format: the 13 rows, one by one

Telangana's circular of 28 January 2020 prints the certificate a third-party auditor signs for each high-rise building. Each of the 13 rows has a Required column and a remark: working or not working.

Chhattisgarh Forms Q and R: a detailed fire audit report and a 30% re-check

Chhattisgarh's rule 37D, notified on 24 November 2025, is the only rule Flamekite found that names the report itself: a "detailed Fire Audit Report" attached to the auditor's certificate.

• Rule 37D(2)(a)

  Form-Q: the auditor's certificate

  The licensed Third-Party Auditor certifies the work done to comply with the fire prevention and life safety audit, lists it in an appended schedule and signs with a licence number. Its notes: a detailed Fire Audit Report is attached, and each building needs its own certificate. 4CG Gazette 888

• Rule 37D(2)(b)

  Form-R: every January and July

  A six-monthly certificate that the building was kept in good repair during a stated period, with the audit details in an appended report. It carries two signatures, the owner's or occupier's and the auditor's, and the owner files a self-attested copy. 4CG Gazette 888

• Rule 37D(3)

  A second audit by the department

  An owner not satisfied with the third-party audit may pay the charges and ask the department to audit the premises through a qualified officer. 4CG Gazette 888

• Rule 37D(4)

  At least 30% re-checked

  The Director General authorises qualified officers to verify at random at least 30% of the buildings third-party auditors have audited, and to act on major deviations. Read from the gazette images in Hindi and English. 4CG Gazette 888

• Rule 37A(2)(b)

  No certificate without compliance

  No auditor may certify unless the building actually complies with the NBC, BIS codes or the approved Chhattisgarh building bye-laws, so a report with open gaps cannot end in a clean Form-Q. 4CG Gazette 888

Delhi Form J: the 20 heads of the fire audit inspection report

Delhi's Form J, in force from 20 May 2027, is the most detailed official audit report grid in India: 20 heads, each with the requirement, the status at site and a remark of MR (meeting the requirement) or NMR (not meeting it).

11. Access to building

Width of the access road, gate width, internal road all around the building. 5DFS

22. Exits

Number and width of staircases for upper floors and basements, fire check doors, pressurisation, staircases running to the terrace, corridor width, door size. 5DFS

33. Compartmentation

Fire check doors, sealing of electrical shafts, fire rating of shaft doors, water curtain, fire dampers. 5DFS

44. Smoke management

Basements and upper floors. 5DFS

55. Fire extinguishers

Total number, types, IS marking. 5DFS

66. First-aid hose reels

Number on each floor, hose length, nozzle diameter. 5DFS

77. Automatic detection and alarm

Detector type, main and repeater panel locations, alternate power, hooter locations. 5DFS

88. MOEFA with talkback

The manually operated electric fire alarm with talkback. 5DFS

99. Public address system

Its presence and working. 5DFS

110. Automatic sprinklers

Basement, ground floor, above the false ceiling. 5DFS

111. Internal hydrants

Riser or down-comer size, hydrants per floor, hose box. 5DFS

112. Yard hydrants

Total number and hose boxes. 5DFS

113. Pumping

Main pump discharge, head and number; jockey and standby pump output and head; auto start and manual stop; pump house access; the terrace pump and its power. 5DFS

114. Captive water storage

Underground tank capacity with draw-off connection, fire service inlet and access; overhead tank capacity. 5DFS

115. Exit signage

Signs on the escape routes. 5DFS

116. Lifts

Shaft and lobby pressurisation, communication in the car, fireman's grounding switch, lift signage. 5DFS

117. Standby power supply

The alternate supply for fire systems. 5DFS

118. Refuge area

Total area and location. 5DFS

119. Fire control room

Detector panel, flow switch panel, PA panel, battery backup, building floor plans. 5DFS

220. Special fire protection

Systems protecting special risks, if any; then notes, the auditor's signature, level, registration number and stamp. 5DFS

Hospital fire safety audit report format: the DGFS checklist by category

The Home Ministry's fire directorate (DGFS) issued an advisory checklist for auditing hospitals and nursing homes, file F. No. VI-14022/09/2024-DGCD (F). It sorts buildings into 4 categories and lists items with 5 columns: serial number, checklist item, reference standard, Yes or No, comments.

The checklist lists among its references a MoHFW circular on fire safety audits of 3 January 2020 and the NDMA hospital fire safety guidelines of 2016. Its closing note calls it a general guideline for state fire services, which may continue their own practice. The Health Ministry's 2026 national guidelines on fire safety in healthcare facilities were not found on an official site, so nothing from them is used here. In Telangana, hospitals above 15 m file the third-party certificate every January and July.

What no official fire audit report format publishes

Several forms are named in law but not printed where Flamekite could read them, and no form sets a risk grade. These 7 gaps are open on 25 October 2026.

Fire audit report findings written out: 5 worked examples

Flamekite’s working from the official rules; no government publishes this figure.

How a finding should read in the report, using each state's own form. The buildings and readings are Flamekite's illustrations; the requirements are the forms'.

1. Case 1

   Emergency lighting in an 18 m hospital in Hyderabad

   Batteries held the lights for 60 minutes in the test.

   What applies Row 12 of Telangana's certificate asks for at least 90 minutes, so the remark is "Not working", with the reading, the floors affected and the fix. A hospital above 15 m files every January and July. 3TG fire circular 2020

2. Case 2

   Jockey pump in a 40 m apartment block in Hyderabad

   The jockey pump's nameplate reads 150 LPM.

   What applies Row 10 lists jockey pumps of 180 LPM, so the report records the 150 LPM found and marks the row. A residential building above 30 m and below 45 m files once a year, in January. 3TG fire circular 2020

3. Case 3

   A 9 m dead-end corridor in a 20 m nursing home

   Category C under the DGFS checklist.

   What applies General measure 15 allows dead ends of 6 m at most (NBC 2016 Part 4, para 4.4), so the item is marked No, with the clause and a comment giving the length and the corridor. 1DGFS hospital checklist

4. Case 4

   Missing fire check doors in a 12 m Delhi office, after May 2027

   Two floors have no fire check door at the staircase.

   What applies Form J head 2 (exits) is marked NMR. The auditor cannot then sign Form H's statement that the building complies with rule 33; a falsified form can cost a Level-1 auditor Rs 2 lakh. 5DFS

5. Case 5

   Test photographs from a Maharashtra section 45 building

   Pump tests photographed without a time stamp or any countersignature.

   What applies Rule 33(1)(xii) wants date and time stamps and the signature of the owner's representative, so the tests are photographed again before Form V is signed. 2Amendment Rules 2025

The fire audit report forms counted: items, heads and re-check rates

8 figures from the official forms and the rules that read them.

• 12

  Duties of a Maharashtra Fire and Life Safety Auditor under rule 33 2Amendment Rules 2025

• 13

  Rows in Telangana's third-party fire audit certificate (2020) 3TG fire circular 2020

• 20

  Heads in Delhi's Form J inspection report, from 20 May 2027 5DFS

• 48

  General items in the DGFS hospital audit checklist 1DGFS hospital checklist

• 64

  Items for hospitals above 24 m to 45 m (Category D) 1DGFS hospital checklist

• 30 %

  Minimum share of third-party audited buildings Chhattisgarh verifies at random 4CG Gazette 888

• 5 %

  Minimum share of Delhi auditor certificates inspected at random each quarter, from 2027 5DFS

• 78

  Numbered rows in Maharashtra's Fire and Life Safety Auditor list posted 21 September 2026 12MFS auditor list

Which fire audit report format applies to your building? 8 cases

Find your building and state; the form follows from the rule.

1. If A Maharashtra section 45 building, such as a listed use above 30 m or a home above 70 m

   Form V with the Fire, Safety and Audit report, every 2 years; the agency's Form B each January and July is a separate paper. Form B Fire NOC Maharashtra 13Amendment Act 2023

2. If A Telangana high-rise holding an occupancy NOC

   The 13-row third-party certificate, every January or every January and July depending on height and use. Fire NOC Telangana 3TG fire circular 2020

3. If A Chhattisgarh building notified under section 14(2)

   Form-Q with a detailed Fire Audit Report, then Form-R each January and July. Fire NOC Chhattisgarh 4CG Gazette 888

4. If A Delhi building certified by an auditor from 20 May 2027

   Forms J, H and I online with Rs 1,000, then Form K every year from a different auditor. Fire NOC Delhi 5DFS

5. If A Delhi building renewing before 20 May 2027

   No auditor forms yet: the First Schedule forms start on that date. Fire NOC Delhi 9Delhi Gazette

6. If An Odisha building that wants renewal without inspection

   Forms IV and IV(B) uploaded each January and July by the owner or an empanelled auditor. Fire NOC Odisha 10Odisha Home Dept

7. If A Madhya Pradesh building under NBC clause 4.10.1

   Form-S by 30 June every financial year. Fire NOC MP 11MP Town Planning

8. If A hospital or nursing home in any state

   The state's own form first; the DGFS checklist's 48 general items and its category list are the national benchmark the auditor can work to. Fire Audit 1DGFS hospital checklist

Photographs and evidence in a fire audit report: dos and don'ts

Only Maharashtra's rule 33 sets photo rules for an audit. Its Form B guidelines of 7 July 2026 add a photo list for maintenance certificates that also suits an audit report.

Errors in a fire audit report that get it questioned, and the fix

Each of these 6 errors breaks a line in a published form or rule.

Five beliefs about fire audit report templates, tested

• You may have read

  There is one fire audit report format for all of India.

  Myth

  What the sources say

  Each state prescribes its own form; the one national document, the DGFS hospital checklist, says states may continue their existing practice. 1DGFS hospital checklist

• You may have read

  Any downloaded template is an accepted fire audit report.

  Myth

  What the sources say

  Where a state prescribes a form, the certificate must be on it: Form V in Maharashtra, Form-Q in Chhattisgarh, Forms H, I, J and K in Delhi from 2027. 4CG Gazette 888

• You may have read

  Maharashtra's Form B is the fire audit report.

  Myth

  What the sources say

  The Fire Adviser's circular of 16 September 2015 separates the licensed agency's certificate from a fire risk audit, which covers what Form B leaves out. 15MFS circular 2015

• You may have read

  Once the auditor signs, the report is final.

  Myth

  What the sources say

  Chhattisgarh verifies at least 30% of audited buildings at random and lets an owner ask for a department audit; Delhi will inspect at least 5% of certificates a quarter. 4CG Gazette 888

• You may have read

  A fire audit report only needs a checklist of ticks.

  Myth

  What the sources say

  Chhattisgarh's Form-Q requires a detailed Fire Audit Report, and Maharashtra's rule 33 adds tests, recommendations and signed photographs. 2Amendment Rules 2025

When each fire audit report form was notified, 2015 to 2027

13 dated steps turned the audit report from advice into prescribed forms.

1. 16 September 2015

   Maharashtra's Fire Adviser advises a fire risk audit at least once a year, beyond the licensed agency's certificate. 15MFS circular 2015

2. 3 January 2020

   MoHFW circular on fire safety audits, as cited among the DGFS hospital checklist's references. 1DGFS hospital checklist

3. 28 January 2020

   Telangana prints the 13-row third-party certificate for high-rise buildings. 3TG fire circular 2020

4. 4 September 2020

   Madhya Pradesh adds the Form-S audit report, due by 30 June each year. 11MP Town Planning

5. 11 May 2023

   Maharashtra's amended Act adds section 45A, the 2-yearly audit whose certificate the 2025 Rules later print as Form V. 13Amendment Act 2023

6. 12 June 2025

   Maharashtra's Amendment Rules add Form V and the 12 duties of rule 33. 2Amendment Rules 2025

7. 4 November 2025

   Odisha requires Forms IV and IV(B) each January and July. 10Odisha Home Dept

8. 24 November 2025

   Chhattisgarh notifies Forms Q and R and the 30% random verification. 4CG Gazette 888

9. 20 January 2026

   Telangana's G.O.Ms.No.15 adds the owner's Annexure IV certificate, unpublished. 6G.O.Ms.No.15

10. 30 April 2026

    BIS withdraws NBC 2016, the code the forms cite, and establishes SP 7:2026. 7Gazette of India

11. 26 May 2026

    Delhi gazettes Forms H, I, J and K in the First Schedule. 5DFS

12. 16 October 2026

    Delhi defers the First and Seventh Schedules by 270 days. 9Delhi Gazette

13. 20 May 2027

    Due: Delhi's auditor forms come into use. 9Delhi Gazette

Where to download the official fire audit report forms

Use the form from the issuing body, not a copy. These 8 official files and pages held the forms on 25 October 2026.

• Maharashtra

  Maharashtra Amendment Rules 2025

  Rules 31 to 37 and Forms V, W, X and Y 2Amendment Rules 2025

  mahafireservice.gov.in/directorate/fire-act/2025/Rules%20(Amended)%20English.pdf ↗

• Maharashtra

  MFS fire auditor page

  The approved Fire and Life Safety Auditor lists and the Form W application 16MFS

  mahafireservice.gov.in/fire-auditor.php ↗

• Telangana

  Telangana circular Rc.No.6402/MSB/2019

  The 13-row third-party certificate and the January or January and July tiers 3TG fire circular 2020

  fire.telangana.gov.in/home/Admin/ViewFileFTP?pdffilename=FireAudit_7.pdf&type=Circulars ↗

• Telangana

  TGFD Fire Audit module

  The online fire audit application (login) 17TGFD Fire Audit

  fire.telangana.gov.in/FireAudit/FireAuditLogin.aspx ↗

• Chhattisgarh

  Chhattisgarh Amendment Rules 2025

  Rules 37A to 37D and Forms N to R, in Hindi and English 4CG Gazette 888

  firenoc.cg.gov.in/Print.aspx?file=Notficaion-third-party ↗

• Delhi

  Delhi Fire Service (Amendment) Rules 2025

  Forms H, I, J, K and U and the Seventh Schedule 5DFS

  dfs.delhi.gov.in/sites/default/files/Dfs/dfs_amendment_rules_2025.pdf ↗

• National

  DGFS hospital audit checklist

  The 26-page advisory checklist for hospitals and nursing homes 1DGFS hospital checklist

  mahafireservice.gov.in/firestation/Fire%20Safety%20Audit%20Checklist%20for%20Hoospital%20issued%20by%20DGCD.pdf ↗

• Odisha

  Odisha Second Amendment Rules 2025

  Rule 9(14): Forms IV, IV(A) and IV(B) and the auditor qualification for high buildings 10Odisha Home Dept

  home.odisha.gov.in/sites/default/files/2025-11/PT1-HOME-FS-RULE-0001-2024-45538.pdf ↗